Kemptville District Soccer Club

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As you are no doubt aware this club is run by its many dedicated volunteers (including the Executive), without whom the Club would not be able to function. If you can help even a little it will help to keep the club effective and vibrant. Volunteering doesn't always require a long term commitment, Sometimes we need extra volunteers for a specific short term function such as, helping out at a tournament, erecting tents, calling a list of coaches etc.

President

• official representative and speaker on behalf of the club
• member of all standing commitees
• preside as chairperson at all meetings of the Executive
• assign duties to members of the Executive and other officers
• sign cheques, other instruments requiring the President's signature
• present a printed annual report on activities of the Club at the AGM
• deciding vote if necessary
• oversee executive
• perform all other duties incidental to the office of President
• have such powers and duties as may be assigned by the executive

• be vested with all the powers and duties of President as may be assigned by the executive in the absence, inability or refusal of the President to act
• alternate signing authority for cheques issued
• have such other powers and duties as may be assigned by the executive

• be custodian of the funds and securities of the club
• be responsible for all funds of the club
• keep necessary books of account up to date
• present a report on financial position of the club at all meetings of the Executive
• prepare a comprehensive annual report for distribution at the AGM
• arrange for annual review or audit of Club's books
• annually, with Executive, prepare a budget
• signing officer
• perform all other duties incidental to the office of treasurer, or as the Executive may from time to time require

• attend all meetings of the executive and AGM and act as clerk thereof
• record all votes and minutes of all proceedings in books to be kept for that purpose
• issue notices for meetings of the Executive and General Meetings when directed to do so
• record and circulate to the Executive the minutes of each meeting
• make minutes available to members on request, once they have been approved by the Executive
• be custodian of all books of record of the Club and shall pass these on to a successor upon retiring from office
• keep a record of names, addresses, phone numbers, email addresses and other pertinent information of all members of the Club
• perform all duties incidental to office of secretary or as the Executive may from time to time require

• with executive updates registration form prior to registration
• oversees registration
• books dates and locations for registration
• processes completed registration form into computer
• provides player lists to Houseleague and Competitive Convenors
• provides list of potential coaches to Coaches Convenor
• works with treasurer for processing cheques
• presents Executive with registration numbers and team division requirements in the spring at each meeting after registration

• keep up to date inventory of uniforms and equipment
• fill and distribute team bags through Conveners
• arrange return of bags through Convener
• putting up and taking down of mesh at fields
• communicating with Purchaser and Executive for replacement equipment and uniforms as needed

• responsible for obtaining quotes and options for uniforms and equipment based on Executive requests
• communicating findings to Executive for decisions
• ordering and arranging for delivery of equipment
• communicating with Treasurer for payment of invoices

• receive information from Houseleague Convener and use it to make team lists, schedules and info sheet for teams in your division (hand out to coaches - a meeting for all coaches in your age group is recommended)
• deliver team lists to the Registrar , Coaches and President
• deliver team schedules to Field Co-ordinator and Referee Scheduler
• organize Funday activities for your age group/communicate plans to executive
• recommended attendance at most executive meetings
• report any problems or concern to Houseleague Convener or directly to executive
• arrange for equipment pickup and return with Equipment Manager and Head Coach

• in charge of all club referees
• recruit and train new referees
• work with Referee Scheduler
• provide detailed discipline report if required at any point during the season
• liaise with current leagues that our teams are involved with whenever disciplinary action problems arise

• receives all team schedules and assigns referees and lines people where necessary
• work with the Head Referee to ensure no game goes "unreffed"
• work with treasurer to ensure referee's get paid for games they work

• maintain and update the Club website in order to keep all members informed

• research tournaments that any of our teams might be eligible/interested in attending
• make conveners/coaches aware
• if requested help out with Fundays for houseleague teams

Township Liaison/ Kemptville College Liaison

All levels of Coaches

As a reminder Coaches can check their status/qualifications and request corrections, new cards and address changes from the Coaching Association of Canada web site. You will require your certification number (CCxxxxxx) to check your status. There is contact information available that may be useful if your have forgotten your CC number. This web site is always avilable as a link from our Links Page .

General Assistance

Registration Assistance

Referees

Thank you for you interest in helping out the Club, to volunteer you can

• Click on any of the headings above.
• Contact any of the executive listed on the contacts page.